Grant Management

Overview of Services

InCHIP Grants Management Team provides affiliates with the tools needed to submit and manage externally funded projects. InCHIP’s Pre-award services help faculty through the entire application process. Upon being awarded, InCHIP’s Grant Management Team will assist investigators in processing the grant through the life of the grant’s award period. Staff can help with hiring, payroll, purchasing, grant renewal, and technology management.

New to InCHIP or not sure where to start? InCHIP’s Grant Management team is happy to address any questions regarding InCHIP’s Grant Management Services – reach out to our Grants Manager, Ann Marie White.

Get in touch

Pre-Award Services

For grant proposals with short turn-around times, please contact AnnMarie White or Michelle Bates as soon as possible at annmarie.white@uconn.edu or michelle.bates@uconn.edu. Include the phrase “Fast-Track Needed” in the subject line of your email.

InCHIP is committed to helping its affiliates navigate the steps involved in submitting an extramural grant application.

The primary services of the InCHIP Grants Management Team are to provide input, advice, and review of the following parts of the grant proposal submission:

  • Completing internal administrative and funder-based forms such as the Internal proposal routing form, Subcontract forms, and letters of intent.
  • Streamline grant application guidelines and components, including Budget, Budget justification, and Biographical Sketch.
  • Compiling, reviewing, revising, and submitting proposals and forms with an eye for compliance and interfacing with UConn’s Sponsored Program Services.

InCHIP’s Grant Management Team takes care of the administrative details of a grant application. That way, investigators can focus on writing and developing the meat of their proposals. 

Submit A Pre-Award Services Request Form


Post-Award Services

InCHIP works with investigators and Sponsored Program Services (SPS) to provide efficient and accurate Post-Award services to investigators. Their support ensures that all expenses on grants comply with Federal law, sponsor’s guidelines, and University policy.

InCHIP’s Post Award Services include the following:

    • Account setup– Upon receiving an award- InCHIP will work with UConn’s Sponsored Program Services Office to establish a KFS account associated with that award. These accounts provide faculty with the ability to make purchases and pay their research staff.
    • Human Resources and Payroll- InCHIP can help funded investigators hire and pay staff through their grants.
    • Sub-award and Consultant setup– If there are any subcontracts or consultants in a project’s budget, the InCHIP Grants Management Team will work with investigators to prepare all the paperwork required for approval and walk investigators through the process. 
    • Grant Purchases– InCHIP Grant Management Team will ensure that goods and services are thoughtfully purchased to be consistent with the funding opportunity, funder, and University policies.
    • Advances for Participant Incentive Costs– InCHIP’s Grants Management Team will submit a request to SPS to set up a participant incentive account. 
    • Budget Projection Reports– The InCHIP Grants Management Team will manage budget projection reports and reconcile all expenses. They will work with PIs to plan and manage the grant’s projected expenses.
    • Progress Reports- When a grant requires a progress report or a carryover budget, the InCHIP Grants Team can help the PI to prepare the report and carryover budget to submit to the sponsor.
    • Cost Transfer Requests– For those needing to transfer a grant to or from another university, InCHIP will work with the external institution to fulfill all the requirements of UConn and the funder.
    • No Cost Extension Requests and Closeouts– Throughout a project, Grant Management will help ensure good use of grant funding. Upon completing the project, InCHIP Grant Management will help investigators with the process of closing out an award.
    • Re-Budget requests– During a project, the Principal Investigator may find it necessary to move funds between budget categories to meet project objectives. The InCHIP Grants Team processes re-budget requests to SPS.
    • Effort Reports– Effort reporting is a certification process that occurs at the end of the spring, fall, and summer semesters. Grant Management will provide investigators with certified reports. They can also provide an overview of this process.
    • Travel– InCHIP Grants Team will assist investigators in processing their travel advances and expenses with relevant UConn administrative offices. Thus ensuring employees and others are reimbursed accurately and efficiently and to ensure that all travel costs are accounted.

Grants Management Team:

Steven Jagielo – Director of Administration and Business Services

  • Contact Steve for any human resources- related questions, including topics related to payroll or hiring.

AnnMarie White – Fiscal Manager

  • As InCHIP’s grants manager, Ann manages and coordinates all pre-award services, including preparing and submission of external proposals.

Michelle Bates– Grant and Contracts Assistant

  • Michelle supports InCHIP’s Grant Manager on Pre-Award Services

Lynne Hendrickson – Financial Assistant II

  • Lynne provides support on travel and post-award services.

Niva Ranjeet – Financial Assistant I

  • Niva provides payroll support for students and special payroll employees hired by principal investigators.

Melissa Stone – Financial Assistant II

  • Melissa provides support for post-award purchasing and compliance.

Information Technology Support

Joshua Hardin – InCHIP IT
InCHIP IT services include:

  • Desktop Support
  • Application Installation
  • Remote Access Support for Faculty, Staff & Students
  • Workstation, Desktop & Mobile Platform Deployment

If you need to access InCHIP IT support, please submit requests through helpdesk@uconn.edu