The information below is offered to CHIP-affiliated faculty, staff and graduate students to assist them in their foreign and domestic traveling when performing research related work associated with CHIP.
UConn Travel Approval
- Please access the CHIP Services/Travel information on CHIP’s website to gain access to CHIP-related travel matters http://www.chip.uconn.edu/chip-business-office/travel/ >
- Contact Sarah Bothell at CHIP for travel questions and information at firstname.lastname@example.org or 860.486.8970.
- Note that all travel requires University pre-approval. Find more information at www.travel.uconn.edu and http://provost.uconn.edu/travel/
- As soon as possible and at least 4-6 weeks prior to travel, consult with your personal physician, the UConn Travel Clinic, or Student Health Services (for graduate students) to obtain necessary immunization, prophylaxis and prevention information specific to the country you will be visiting. Vaccines and prophylaxis medication, such as anti-malaria drugs, need to be administered within recommended timelines before arrival in various countries in order for you to receive the optimum benefit of the vaccination and/or medication. The CDC travel guides online, at http://www.cdc.gov/travel are an additional source of information on this topic.
- Ask your health care provider about the following topics before traveling
- Up-to-date recommendations concerning the prevention of malaria, diarrheal disease and other travel-related illnesses.
- Individualized immunizations.
- For more information on vaccines/immunizations visit http://www.cdc.gov/vaccines/default.htm
- Printouts for each country of destination containing health and safety information.
- Advice regarding the care of chronic medical problems.
- Travel health insurance information (also see below).
- Specialized health care and consultation for travelers returning with health problems.
- Permanent medical records.
- Official Yellow Fever Vaccination Center
- Closest Center: Connecticut Travel Medicine: 34 Professional Park Rd, Storrs, CT 06268. Telephone: 860-487-0002
- Some countries require travelers to present yellow World Health Organization (WHO) vaccination records or other proof of inoculation at customs therefore, please make sure to bring you vaccination card with you.
- UConn Travel Clinic
- University of Connecticut Health Center – Services
- Student Health Services
- Only offered for current UConn Students
- http://shs.uconn.edu/ OR 860-486-9494 for more information.
- Tuberculosis Screening Recommendations:
- If exposure to TB is a possibility, you should get a PPD in advance of your travel and again after you return.
- For those who travel to South Africa frequently: Screening is recommended 3 months after each trip.
- For those who travel to South Africa once per year or less: Screening is recommended before each trip and 3 months upon return to the US/Canada.
- If possible, TB testing should be done through UConn Health Services so it is kept in your employee record.
- Baseline HIV testing is strongly recommended as anyone who is HIV+ should avoid exposure to TB.
- Compliance to TB requirements must be proven prior to booking airline reservations.
- People who will be doing research work in remote areas of HIV-endemic parts of the world, should have post-exposure prophylactic medication (PEP kit). Check with your Program Manager as there may already be kits at the research site. Post-Exposure Prophylaxis (PEP) is a course of antiretroviral drugs which is hoped to reduce the risk of contracting HIV after exposure to potentially infected blood or body fluids. Treatment should begin as soon as possible up to 72 hours after exposure. For more information, go to: http://www.cdc.gov/mmwR/preview/mmwrhtml/rr5402a1.htm
- Check with your Program Director regarding site specific access to a PEP kit.
- While in a malaria risk area, avoid mosquito bites, use insect repellent with DEET or Picaridin (both endorsed by the CDC) as an anti-malarial agent.
- Wear long sleeved clothing in mosquito territory; there are products online that advertise themselves as “mosquito repellent clothing”.
- Invest in a mosquito net for your bed, best way to prevent malaria, by avoiding direct contact while sleeping.
- Check with your healthcare provider for recommended antimalarial drugs pertaining to the specific travel area.
- To assess your risk for malaria in the area you are traveling to visit http://cdc-malaria.ncsa.uiuc.edu/
- N95 Respirators (Masks):
- Please check with your Program Director for project specific requirements.
- N95 respirators meet CDC guidelines for protection against TB. Those who may be exposed to TB should be trained and fitted for a N95 respirator by the Department of Environmental Health and Safety. Please contact Valerie Brangan at 860.486.2982. Check with your Program Director as a supply of respirators may already be available for use at the research site.
- The Department of Environmental Health and Safety requires a medical evaluation for individuals who wear respirators every 3 years. Medical evaluations should be arranged with UConn Student Health Services by contacting Student Health Services by contacting Priscilla Kessler at 860-486-0741.
- The complete Respirator Policy is available online at http://www.ehs.uconn.edu/occ/resp.doc.
Travel Emergency Assistance Providers
- Medical and health insurance coverage is available for UConn faculty, staff, administrators, and graduate students who travel abroad on official University business. http://provost.uconn.edu/travel/
- The insurance program is through HTH Business Worldwide and it provides medical travel insurance with coverage of a variety of medical and health needs, from obtaining medications while traveling to emergency medical evacuation to the United States.
- When you submit the University Travel Approval Form, available on line, and you indicate international travel, you will automatically receive the insurance coverage at no cost to you. This will be funded centrally within the University.
- For more information on HTH Business Worldwide visit http://www.hthbusiness.com/
- Americans traveling abroad are encouraged to register with the nearest U.S. Embassy or Consulate through the State Department’s travel registration website at
https://travelregistration.state.gov/ibrs/ui/ . This website also offers valuable information such as travel alerts, warnings and country-specific travel information. By registering, American citizens make it easier for the Embassy or Consulate to contact them in case of emergency.
- Confirm passport requirements prior to travel. If one is required for your travel, ensure that your passport is valid and that you have several blank pages available. Check http://travel.state.gov/passport/passport_1738_2.html for up-to-date passport information.
International Driver’s License
- When traveling overseas, you should plan on carrying an International Driving Permit even if you’re not planning to drive. Should you need to communicate with foreign authorities, this recognizable form of identification may be beneficial. Go to http://www.aaa.com/vacation/idpf.html for more information.
Currency and Foreign Exchange Rates
- OANDA Currency Exchanger www.oanda.com provides currency and foreign exchange rates to travelers. The FXConverter found on the website provides travelers with the capability to convert currencies as of any past date
- Please provide your Project Manager & Susan Hoge with the following information before traveling:
- Itinerary: Specific Dates & Activities
- Flight/Hotel/Car Information
- This includes contact information throughout your stay
- Copy of International Driving Permit
- Copy of your current Passport
- Travel Insurance Card Copy
- Emergency Contact Form
- Include who we can contact for you in case of an emergency. See Susan for form.
Project/Team Contact Information
- Establish contact expectations and guidelines within your project team. Each traveling team member should make contact via e-mail or telephone once every 24 hours.
- The project team will create and accurately maintain the project’s shared travel/safety computer site with the following: Employee’s emergency contact information, travel dates and locations, HTH Business Worldwide information, vaccination, TB and medication status, local contact information (police, fire, hospital etc) etc.
Cultural Sensitivity Training
Tips for Travelers
- Take along a first-aid kit including an extra supply of medications you take regularly.
- Carry an extra pair of prescription glasses or contact lenses in case yours are lost or broken.
- Be aware of the effects that jet lag, altitude, climate, food or water may have on any chronic illness.
- To help prevent diarrhea during travel to developing countries, avoid salads, fruits you cannot peel yourself and poorly cooked meats and seafood. Also, avoid untreated water or ice.
- If you become ill after returning home, remember to inform your physician of your travel history.
Final Health and Safety Pre-Departure Checklist
- Receive all required and recommended vaccinations and prophylaxis medications.
- Obtain a current, updated vaccination card.
- Confirm TB PPD screening if necessary (and upon your return).
- Obtain post-exposure prophylactic medication (PEP kit) if necessary.
- Receive training and get fitted for a N95 respirator if applicable.
- Print out your HTH Business Worldwide Insurance information.
- Check your health insurance plan on policy coverage specific to your travel.
- Confirm and comply with passport requirements at http://travel.state.gov/passport/passport_1738_2.html
- Check the US Department of State www.travel.state.gov website for any travel warnings specific to your intended destination.
- Register with the US consulate in your host country at https://travelregistration.state.gov/ibrs/ui/
- Check the CDC website http://www.cdc.gov/travel for any health alerts specific to your destination.
- Complete and deliver itinerary information and your Project Manager and Susan Hoge.
It is important to keep these items on you at all times. In case of an emergency, you may need to identify yourself with the local authorities.
- Personal Identification
- Vaccination Card
- International Driver’s License
- Cell phone/cell phone charger/universal adapter
Items to Think About
Consult with your Doctor and Program Manager as to what other items would be useful to have on hand. Below are some items that could be expensive and/or difficult to acquire in-country:
- Aspirin/Pain Reliever
- Any prescribed medications
- Sleep aids
- Mosquito repellent, spray, or cream
- Mosquito netting (if malaria is a concerned risk)
- Antibiotic ointment
- Anti-itch cream
- Hand-sanitizing gel/cloths
- Feminine Protection Products
- Extra supply of contact lenses or prescription glasses
- Contact lens solution/eye drops
- Small First Aid Kit
- Flashlight and batteries
Personal Safety Basics
- Do not walk around with valuable items such as jewelry, cameras, PDAs, etc. visible.
- Avoid public transport if there is an increased risk in doing so. Instead take licensed taxis.
- Limit driving at night alone and be cautious of your surroundings. Roads may not be well-lit and there are often pedestrians on the roads, even into the late evening.
- If you are in an unfamiliar or unsafe area, do not walk alone at night.
- Do not carry large amounts of cash on your person, and do not display your wallet.
- Be aware of your surroundings at ATM machines – make sure the area is a well-lit, public area. If there is someone loitering who tells you the ATM is not working, but s/he can help you, leave the area immediately.
- Be cautious with your credit card – ideally, you should watch the cashier swipe the card to ensure that a copy is not taken, and additional amounts have not been charged. Sign up for monitoring with your credit card company so that any spurious charges can be reported immediately.
- Always keep a cell phone on you and fully charged in case of emergency.
- Consider carrying mace or pepper spray on your person, to thwart an attack.